Paid Holidays for Non-Represented Exempt Employees

PURPOSE 

The purpose of this policy is to define and establish the terms and conditions for eligibility for and use of paid holidays for non-represented exempt employees. 

TO WHOM DOES THIS POLICY APPLY

This policy applies to all non-represented exempt employees.  

REFERENCES

WAC 357-31-005 (Holidays and Leave)

DEFINITIONS 

Paid Holiday: leave with pay for the purpose of observing an official College holiday or a personal holiday.

Personal Holiday: leave with pay for one day during the calendar year individually identified by an exempt employee and approved by their supervisor.

POLICY  

When occurring within the scope of their appointment, an exempt employee shall receive the following paid holidays: 

• New Year's Day,
• Martin Luther King, Jr.'s Birthday,
• President's Day,
• Memorial Day,
• Juneteenth,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and the day immediately following Thanksgiving Day, and
• Christmas Day.

With the approval of the Board, the President may designate other days to be observed

in lieu of the Federal/State holidays listed in this section to provide continued educational programs and services within the College. 

A holiday that falls on a Saturday or other equivalent day not normally scheduled as a College business day shall be officially observed on the prior Friday or day immediately prior to the Saturday equivalent. A holiday that falls on a Sunday or other equivalent day not normally scheduled as a College business day shall be officially observed on the following Monday or day immediately following the Sunday equivalent. 

Holiday Pay Requirements 

Exempt employees on less than full-time appointments shall receive holiday pay on a pro-rata basis at a rate proportional to the employee’s FTE.  

Exempt employees must be in pay status during their appointment on the last scheduled day prior to a holiday to be paid for that holiday. An employee whose appointment ends prior to a holiday shall not receive pay for the holiday.

Personal Holiday 

In addition to the Federal/State holidays specified, each exempt employee may select and be granted one personal holiday each calendar year, provided that: 

• The exempt employee has been continuously employed by the College for more than six (6) months;
• The exempt employee has given proper notice to and obtained approval from their supervisor to use the personal holiday; and
• The number of exempt employees selecting a particular day off does not prevent the College from providing continued programs and services.

Personal holidays do not accrue from one year to the next. A personal holiday not used during the calendar year will expire at the end of the year. 

Exceptions 

When authorized in exceptional circumstances, a personal holiday deferred due to (c) above may be extended beyond the end of the year.