Drop for Non-Attendance
The US Department of Education requires we verify a student’s Last Date of Attendance. We fulfill this precedent by requiring instructors to submit a class roster each quarter. Quarterly roster checks are crucial for several reasons:
- They ensure our institution stays compliant with federal regulations regarding Title IV funds, as students can only receive financial aid funding for classes they are registered for and attending.
- They expedite the correction of enrollment errors which helps prevent billing and financial aid issues that may arise later in the quarter.
- They help ensure our census data is accurately reported.
- They help ensure fraudulent student accounts are identified and cancelled.
- They help open seats in the class to students who are waiting for an open seat.
If a student on your roster has never attended class, you can request the student
be dropped for Non-Attendance by our office by using the form below. The drop for non-attendance or participation is available from the 3rd instructional
day to the 9th instructional day of the quarter. The form will remain open through the remainder of the quarter for any accidental
misses or corrections that need to be made; however, it is extremely beneficial to
the college if our enrollment data is as accurate as possible by the end of the 9th
instructional day.
NOTE: If you have made prior arrangements with a student regarding missed class, please
do not request that these students be dropped.
Drop for Non-Attendance Request Form
What is Considered Non-Attendance?
Under Financial Aid guidelines, acceptable evidence of academic attendance and attendance
at an academically-related activity in a distance education program include:
- student submission of an academic assignment related to the course content;
- student submission of an exam;
- documented student participation in an interactive tutorial or computer-assisted instruction;
- a posting by the student showing the student’s participation in an online study group that is assigned by the institution;
- a posting by the student in a discussion forum showing the student’s participation
in an online discussion about academic matters related to the course;
- an email from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course.
The definition of academic attendance and academically-related activity does not include activities where a student may be present, but not academically engaged, such as:
- participating in a student-organized study group;
- logging into an online class without active participation;
- participating in academic counseling or advising.
Tuition Refund Eligibility
Students who are dropped for Non-Attendance will be dropped from the course and receive a 100% refund on tuition and fees. Drops for Non Attendance are only approved with Instructor approval.
If a student drops a class they would be subject to the academic calendar refund deadlines.
Questions?
For questions about roster checks, contact registrar@tacomacc.edu